|
|
More On Document Tracking
|
|
|
In general, document management professionals are concerned with tracking documents generated by office business applications which they are required to track; in order to comply with the principles of best practice, audit and corporate governance. These documents are generally generated by word processing and spreadsheets programs and memorised reports. Docutrack3000 also addresses the tracking of electronic file types such as computer code compilations such as generated binaries, executables and graphics which often overlooked. These files can be costly to manage if there's no system in place. Docutrack3000 enables you to not only track these file types but also monitor changes and version control, as well as sharing the current version with authorised users.
|
|
|
DocuTrack3000 Manages Email & Web Site Documents
|
|
|
Email Distributions without DocuTrack3000
|
|
|
|
|
Normally, users send emails with attachments to the addressee.
Document send over the email is exposed to rogue servers and not secure.
There is no audit to indicate that the addressee has received the email.
There is no way to track how an email has been routed and who has access to it.
|
|
|
Email Distributions with DocuTrack3000
|
|
|
|
|
Using DocuTrack3000, the user can upload the attachments securely.
DocuTrack3000 informs recipient that the document available for them.
The recipient downloads the document from DocuTrack3000 securely.
DocuTrack3000 monitors and track actions of user related to the document.
|
|
|
Web Linkage
|
|
|
|
|
Using Docutrack3000 Web Link, you can be manage your website documents.
DocuTrack3000 tracks the downloading of the documents by users.
Docutrack3000 Web Link prevents downloading by web bots or software initiated downloads.
Using Docutrack3000 Web Link reduces storage space required for your web hosting.
|
|
|
DocuTrack3000 - Document Life Cycle Management
|
|
DocuTrack3000 manages the document throughout its life cycle:
Registration of newly created documents.
Registration of newly captured documents.
Document &content management
Output management via email and web link/
Document output & production via collaborative document development.
Document distribution &sharing
Content &document indexing
Content & document search/retrieval
Document workflow and history
Document retention periods and disposal dates
Docutrack3000 can also be customised to track the output of electronic documents to printers, and printed documents to scanners and copiers via RFID. You don't need to spend on costly OEM software and swipe cards for charge back purposes.
|